Exhibitor’s central planning resource for the 2025 Indo-Pacific Irregular Warfare Symposium.
Dates & Deadlines
June 6 | Sponsor Hotel Block Deadline
June 14 | Booth Graphics Due
July 9 | Early Bird AV Rental Deadline
July 14 | CNECT Applications open to Sponsors
July 21 | Five Minute Company Brief Deadline
July 23 | Attendee Hotel Booking Deadline
July 25 | CNECT Applications due
July 26 | TWI Shipping Documents Deadline
July 31 | Standard AV Rental Pricing Deadline
Aug 2 | Shipping Arrival Deadline
Aug 8 | CNECT Schedule Distributed
Aug 19 | Exhibitor Move In
Aug 21 | Exhibitor Move Out
Event & Location
61 Wireless Road (Wittthayu), Lumpini, Pathumwan,
Bangkok, Thailand, 10330
Welcome Reception | Grand Hall, The Athenee Hotel
Wednesday Reception | Crystal Ballroom A, The Athenee Hotel
Closing Reception | Crystal Ballroom A, The Athenee Hotel
Hotel guest rooms are held for sponsors until June 6, 2025. GSOF anticipates the group block to sell out and will release the sponsor rooms to the general attendee booking on this date. If you have not booked a room by June 6, there is no guarantee a room at the hotel will be available in the group block.
Exhibitor Schedule
Tuesday, August 19, 2025 | 1:00 PM – 5:00 PM
Exhibitor Hours:
Wednesday, August 20, 2025 | 8:30 AM – 6:00 PM
Thursday, August 21, 2025 | 8:30 AM – 5:00 PM
Exhibitor Move-Out:
Thursday, August 21, 2025 | 5:00 PM – 8:00 PM
All exhibitor materials must be removed from the facility by 11:59 PM August 21, 2025
Sponsor
Title Sponsor
- Prime location next to conference registration area at the entrance to the exhibit hall
- Five minute company brief, and five min Q&A session to mil/gov
- (3) Conference Passes
- Early access to hotel block reservations
- Access for three people to all sponsor-only briefings
- Access for three people to Tuesday’s VIP Pre-Reception
- Exclusive Sponsor of the Welcome Reception
- Reserved table at Welcome Reception
- Sponsor recognition on select marketing and signage
- Partner Nation Sponsorship Program Recognition as sponsor of partner nation delegates with access to exclusive events
- 13’ x 13’ shell scheme booth with branding
- (4) Lockable cabinet counters
- Custom back wall
- Gray carpet
- Standard power outlet
- (8) Barstools
- (1) Wastebasket
- 50″ TV screen with content displayed via client-provided USB or via client-provided laptop with a show-provided HDMI cable
Branded Back
Champion Sponsor
- Five minute company brief, and five min Q&A session to mil/gov
- (2) Conference Passes
- Early access to hotel block reservations
- Access for two people to all sponsor-only briefings
- Co-sponsor of one of the following: coffee, refreshment break, lunch, exhibit hall reception
Review the prospectus for full sponsorship benefits
- 6.5′ x 6.5′ Shell Scheme Booth (with gray carpet)
- (1) Lockable Cabinet
- Custom back wall
- Gray carpet
- Standard power outlet
- (2) Barstools
- (1) Wastebasket
- 43″ TV screen with content displayed via client-provided USB or via client-provided laptop with a show-provided HDMI cable
Advocate Sponsor
- Co-sponsor of (1) supplementary item including but not limited to: Technology Sponsor – Q&A Slido, Wordly Translation App, Registration
- One conference registration
- Early access to hotel block reservations
- Access for one people to all sponsor-only briefings
Review the prospectus for full sponsorship benefits
- 6′ Table Top with black linens
- Standard power outlet
- Chair
- (1) Wastebasket
- Power Not Included
Not a sponsor yet? Contact Trevor Burnett for any sales related questions, contact Trevor Burnett at sales@gsof.org
If you have any questions regarding fulfillment contact Chloe Piazzese at cpiazzese@gsof.org
Exhibitor Services
Audio Video Rental
Company: PX Systems
Early Bird Deadline: July 9
Standard Planning Deadline: July 10 – July 31
Final Deadline: Aug 1 – Aug 20
Contact PX Systems: Operations_team@pxsystem.com
*Title and Champion Sponsor review included A/V in Booth Build
AV Services FormShipping Company: TWI Group
Displaying at an international event can require additional logistics. Therefore, we have partnered with TWI Group to make your shipping experience as smooth as possible. Please visit our Shipping FAQ section of the Exhibitor Resource Page for additional instructions.
Contact: Tyler Hunt (thunt@twigroup.com)
For Courier Shipments (UPS, DHL, FedEx) Prior to Shipping, please contact Hasnai Kongkaew for details hasnai@aptshowfreight.com
Looking to purchase lead retrieval licenses?
Enhance your Indo-Pacific Irregular Warfare experience with Cvent’s LeadCapture tool.
Track your conference impact with easy app-based lead retrieval (compatible with your Android or iOS device).
You will have the opportunity to purchase Lead Retrieval through our exhibitor portal.
(1) Basic power drop provided at Title and Champion Sponsor Booths
Advocate sponsor will need to purchase power separately as it is not included.
If you have any questions regarding additional electric needs please contact Chloe Piazzese at cpiazzese@gsof.org
Our Shell Scheme booths allow Champion Sponsors to customize your background without transporting additional materials.
Take advantage of these brandable surfaces and review the following requirements:
– Front Counter (Company Logo): 300px (file format: .ai or high res pdf)
– Back Wall: 2 mL x 2.5mH (file format: .ai or high res pdf)
Booth Graphics Due June 14th
Please email all submissions to Chloe Piazzese at cpiazzese@gsof.org who will be working directly with PX Systems.